Industries · Education: schools, colleges and coaching institutes
Education: schools, colleges and coaching institutes
- What will be running
- Fee collection agent, attendance and payroll agent, parent query agent, vendor and purchase agent
- By when
- First agent live in 30 days; all four in 90
- What it saves
- Target: fee dues older than 30 days cut by half and vendor overpayments stopped, agreed in writing
Works with what you already have
What runs on Excel today
Fees are tracked in the fee software, Tally and an Excel the accountant keeps on the side. The three do not agree. Reminders go out as a notice and a WhatsApp broadcast, and the same forty families are late every term. Attendance is a biometric nobody reconciles with payroll. Purchases, from chalk to buses, are approved on a phone call. Parents ask the same questions in twelve WhatsApp groups and get twelve answers.
The trustees see a statement at year end. The principal sees the problems every day and has no numbers to show.
What we deploy
Agents, not features. Each one is listed when it is live.
Fee collection agent
Reads the fee software, Tally and the bank nightly. Matches every receipt, lists every due by family and days late, reminds on schedule with the exact amount and a link, and escalates by name. The principal sees collections by class every morning.
Attendance and payroll agent
Reads the biometric and the registers, matches them to timetables and payroll. Lists staff paid for days not worked, substitutes paid without a class, students absent for a week with no call logged.
Parent query agent
Reads the WhatsApp groups and email, answers the questions that have one answer (holiday list, fee date, bus route, results date), and routes the rest to the right person with a deadline. Unanswered questions appear on the 9 am brief.
Vendor and purchase agent
Every purchase matched to an approval, a receipt and a rate card. Duplicate vendor invoices held. Transport fuel and maintenance checked against kilometres run. Monthly page for the trustees with nothing unexplained.
What it saves
Fee dues are the first saving: an institution with ₹8 Cr of annual fees and 10% late beyond 30 days has ₹80 lakh outstanding at any time; halving the lateness returns ₹40 lakh to the account and removes the overdraft interest. Payroll and vendor leaks are smaller and permanent. The trustees get a monthly page instead of a year-end surprise.
The saving is agreed in writing before we build: days-late on fees, payroll exceptions, or purchase variance. Not met in 90 days, AgentJi keeps working at no charge for up to 90 more days until it is. The guarantee covers the first agent.
The guarantee
In writing, before we build.
One number for the first agent, how it is measured, and the date. Not met in 90 days from go-live, we keep working at no charge for up to 90 more days until it is.
How the first 30 days go
Campus visit. We sit with the accounts office and the front desk for a day and list every place a fee, a salary or a purchase is written by hand.
Read access to the fee software, Tally, the bank and the biometric. The fee agent runs for the first time; the first list of dues by family lands with the principal.
Reminders live, on your schedule and your wording. Attendance and payroll match run for last month.
The 9 am brief live. The Monday page starts. Parent query agent scoped from the groups.
Every Monday
The weekly brief
One page. What is running, what it did, what we need from you. Figures illustrative.
Questions promoters ask
Is this another school management software?
No. Most institutions already have one, and the fees are still late. AgentJi puts agents on top of whatever you run: the fee software, Tally, Excel, the WhatsApp groups. The agents chase, match, verify and report. Nobody learns a new system.
How does the fee agent collect without upsetting parents?
It reminds politely, on the schedule you set, with the exact amount and a payment link, and escalates to a named person only after the threshold you choose. Parents get one clear message instead of a notice board. Collections improve because the reminder is on time, not because it is harsh.
Can it verify attendance for staff and students?
Yes. It reads the biometric or register, matches it to timetables and payroll, and lists the gaps: staff marked present on leave, students absent for a week with no call made, substitutes paid without a class taken. By 9 am, to the principal or the trustee.
We are a trust. Does this help with audit?
It is built for it. Every fee, salary and purchase is matched nightly against the approval it should have. The audit agent keeps the register the auditor asks for, and the trustees see a monthly page with nothing unexplained.
What does automation for a school or college cost?
An implementation fee and a monthly maintenance fee, quoted in writing after a visit to the campus. Against fee dues older than 30 days, the first agent usually pays for itself in the first term. See how we charge.
Tell us where the money leaks.
Tell us where the money leaks. A 30-minute call: we ask about the business, you ask about us. If AgentJi is not the right answer we will say so and tell you who is.